CONSTITUTION
OF THE
WILLETTON SPORTS CLUB
(INCORPORATED)
Last Amended May 30, 2007
CONTENTS
1. Incorporation
1.1. Name
1.2. Incorporation
1.3. Club Motto
1.4. Club Colours
1.5. Club to be Non Profit
2. Constitutional Amendments
2.1. Alterations to the Constitution
2.2. Notice of Alteration of the Constitution
2.3. Validity of Acts under the Previous Constitution
2.4. Validations of Acts Generally
3. Dissolution of Club
3.1. Dissolution
3.2. Disposal of Property After Dissolution
4. Powers and Objects
4.1. Objects
4.2. Powers
5. Membership
5.1. Types
5.2. Admission to Membership
5.3. Voting Rights of Members
5.4. Privileges
5.5. Duty
5.6. Discipline of Members
5.7. Cessation of Membership
6. Meeting of Members
6.1. General Meetings
6.2. Time and Place of Annual General Meetings
6.3. Period of Notice of Annual General Meetings
6.4. Method of Notice of Annual General Meetings
6.5. Business of Annual General Meetings
6.6. Extraordinary General Meetings
6.7. Quorum of General Meetings
6.8. Procedure If No Quorum
6.9. Chairperson Powers
6.10. Voting at General Meetings
6.11. Special Business
6.12. Evidence of Proceedings
6.13. Returning Officer
7. Board of Management
7.1. Composition of Board
7.2. Office Bearers
7.3. Election of Board Members
7.4. Casual Vacancies
7.5. Term of Office
7.6. President
7.7. Board Meetings
7.8. Calling of Meetings
7.9. Attendance at Board Meetings
7.10. Quorum at Board Meetings
7.11. Disclosure of Interests
7.12. Divisional Chairs
8. Management of the Club
8.1. Board of Management
8.2. Powers of the Board
8.3. By-Laws
8.4. Appointment of Committees
8.5. Delegation of Function
8.6. Common Seal
8.7. Affixing a Seal
8.8. Accounts
8.9. Annual Accounts
8.10. Liquor License
8.11. Compliance with Liquor Licensing Act 1988
9. Divisions
9.1. Creation and Dissolution
9.2. Regulations
9.3. Investigation of a Division
9.4. Assets of Divisions
9.5. Management of Divisions
9.6. Delegates’ Meetings
CONSTITUTION OF THE WILLETTON SPORTS
CLUB
(INCORPORATED)
Last Amended May 30, 2007
1 INCORPORATION
1.1 NAME
The name of the Club shall be the "WILLETTON SPORTS CLUB (Incorporated)".1.2 INCORPORATION
The Club shall become and will remain incorporated under the Associations Incorporation Act 1987 or in such other manner as the Board of Management may from time to time determine.1.3 CLUB MOTTO
The motto of the Club shall be "The wanting to win is more important than the winning".1.4 CLUB COLOURS
The colours of the Club shall be royal blue and black, but in the event of it being impractical to wear such colours in any certain sport, such colours shall be worn as the Board of Management shall decide.1.5 CLUB TO BE NON PROFIT
The property and income of the Club shall be applied solely and exclusively to the promotion of its objects and no part thereof shall be paid or transferred directly or indirectly by way of pecuniary profit to the members.
2 CONSTITUTIONAL AMENDMENTS
2.1 ALTERATIONS TO THE CONSTITUTION
The Constitution of the Club may be altered repealed or a new Constitution adopted by a Special Resolution by not less than a 75% majority of the members present and voting at any General Meeting of members called in accordance with the Constitution and in respect of which due notice of the change has been given. Any such notice may refer to a draft of the proposed change available for perusal in lieu of setting out that change in extenso.2.2 NOTICE OF ALTERATION OF THE CONSTITUTION
Within fourteen days after the making of any amendment or alteration to the Constitution of the Club, the Board of Management shall cause to be sent or delivered to the Director of Liquor Licensing and the Department of Consumer and Employment Protection, certified copies of the amendment or alteration. No effect will be given to any amendment or alteration without the prior approval of the Director of Liquor Licensing.2.3 VALIDITY OF ACTS UNDER THE PREVIOUS CONSTITUTION
All acts of the Club and the Board of Management and all appointments made which were legal and valid under the previous Constitution and regulations shall remain valid, notwithstanding the adoption of this Constitution.2.4 VALIDATIONS OF ACTS GENERALLY
All acts of the Club and the Board of Management and all appointments made shall be deemed to be fully valid and effective notwithstanding any defect in interpretation of this Constitution.
3 DISSOLUTION OF THE CLUB
3.1 DISSOLUTION
The Club may be dissolved by a resolution passed by not less than three-quarters of the members called in accordance with the Constitution and in respect of which due notice of the motion for the resolution has been given.3.2 DISPOSAL OF PROPERTY AFTER DISSOLUTION
If upon winding up of the Sports Club there remains after satisfaction of all debts and liabilities any property whatsoever, the same shall not be paid or distributed amongst the members or former members, but shall be given or transferred
(i) to another association incorporated under the Act which has similar objects; or
(ii) for charitable purposeswhich association or purposes, as the case requires, shall be determined by resolution of members.
4 POWERS AND OBJECTS
4.1 OBJECTS
The objects of the Club are the encouragement of all forms of recognised sporting and recreational activities, and the promotion of social feeling and good fellowship amongst the members of the Club and conferring of privileges and advantages upon the members.4.2 POWERS
4.2.1 To carry on any other activity which may seem to the Club capable of being conveniently carried on in its connection with its objects, or calculated directly or indirectly to enhance any of the Club's objectives.
4.2.2 1To amalgamate or to enter into joint venture with or into an arrangement for sharing, union of interest, co-operation, reciprocal concession or otherwise.
4.2.3 To take, or otherwise acquire and hold shares, debentures or other securities of any company.
4.2.4 To enter into any arrangements or contractual obligations with any government or authority, supreme, municipal, local or „ otherwise, that may seem conducive to the Club's objects.
4.2.5 To engage permanent, part time and casual employees; and to establish and support or aid in the establishment and support of associations, clubs, institutions, funds, trusts and conveniences calculated to benefit employees or past employees of the Club or its predecessors, or the dependents or connections of any such person; and to grant pensions and allowances; and to make payments towards or to subscribe or guarantee money for charitable or benevolent objects, or for any exhibition, or for any public, general or useful object.
4.2.6 To purchase, lease, hire or otherwise acquire or dispose of any real and personal property and any rights or privileges which the Club may think necessary or convenient for its purposes and in particular any land, buildings, easements, machinery, plant and stock-in-trade.
4.2.7 To construct, improve, maintain, develop, work, manage, carry out or control any buildings, works, roads or ways which may seem calculated directly or indirectly to advance the Club's interest.
4.2.8 To invest and deal with the money of the Club not immediately required in such manner as may from time to time be thought fit.
4.2.9 To borrow or raise or secure the payment of money in such manner as the Club may think fit and to secure the same.
4.2.10 To draw, make, accept, endorse, discount, execute and issue cheques, promissory notes, bills of exchange, bills of lading and other negotiable or transferable form of currency.
4.2.11 To apply for, secure and acquire, purchase or otherwise; and to exercise any right or privilege which any government or other body may be empowered to grant; and to pay for, aid in, and contribute towards carrying the same into effect.
4.2.12 To take or hold mortgages, liens, and charges to secure payment.
4.2.13 To do all such other things as are incidental or conducive to the attainment of the objects and the exercise of the powers of the Club.
5 MEMBERSHIP
5.1 TYPES OF MEMBERSHIP
5.1.1 JUNIOR
Being members of a Division of the Club who are under eighteen years of age and who have met the registration requirements of that Division. All participants in the sporting or recreational activity of the Division shall be classed as being Divisional Members, with the exception of members of visiting sporting teams and other visiting players.5.1.2 ORDINARY
(i) Being members of a Division of the Club who are eighteen years old and over and who have met the registration requirements of that Division. All participants in the sporting or recreational activity of the Division shall be classed as being Divisional Members, with the
exception of members of visiting sporting teams and other visiting players.Ordinary Divisional Members are entitled to exercise the full privileges of the Club.
OR
(ii) Being Junior Members of two years or more standing who may be invited to accept one year's Ordinary Membership for the cost of $2.00 following the Junior Member's 18th birthday and commencing from the period of the Junior Member's next membership renewal period.5.1.3 SOCIAL
Being members, eighteen years and over who have paid the appropriate subscription and who are entitled to exercise the full privileges of the Club, save and except that they shall not have any right to participate in any Divisional sporting activities of the club.5.1.4 FAMILY
5.1.4.1 Full Family
Being of two parents or guardians and two natural or foster children who have attained the age of five yeas and have not yet attained the age of eighteen years and who have paid the appropriate subscriptions.Notwithstanding the provisions above, persons covered by Full Family Membership shall not, after a two month period of having attained the age of eighteen years, be covered by such membership and shall apply for membership in their own right. The parent or guardian shall then revert to Ordinary Membership.
5.1.4.2 Half Family
Being of one parent or guardian and one natural or foster child who has attained the age of five yeas and has not yet attained the age of eighteen years, and who have paid the appropriate subscription.Notwithstanding the provisions above, a person covered by Half Family Membership shall not, after a two month period of having attained the age of eighteen years, be covered by such membership and shall apply for membership in their own right. The parent or guardian shall then revert to Ordinary Membership.
5.1.5 LIFE
Being members who have paid the lifetime membership subscription fixed by the Board of Management from time to time and who are not persons who have been and remain disqualified from becoming members of the Club under this Constitution5.1.6 HONORARY LIFE
Being members of long standing who have rendered meritorious service and who have been recommended to an Annual General Meeting of members by the Board of Management and elected by a three-fourth's majority of members present and voting at such meeting, provided that
there shall not be more than two honorary life members elected in any one year.5.1.7 TEMPORARY
5.1.7.1 Being people who are a member, or an official, or a person assisting a team that is to contest a pre-arranged event in the sport on that day, or at the invitation of a member; to engage in that sport for the day5.1.7.2 Temporary members shall be entitled to the full privileges of the Club on that day save and except they shall not have any right, title or interest in, or to any property of the Club, nor shall they take or hold any office or vote at any election or meeting of the Club.
5.1.7.3 Temporary Members shall not be obliged to pay any membership fee to the Club.
5.1.7.4 A Board Member or the Approved Manager or such other Club employee may, on behalf of the Approved Manager, require a Temporary Member to provide his/her name and address before access to the Club premises or the privileges of the Club is permitted.
5.1.8 COUNTRY
Being persons eighteen years and over whose usual residence is not less than twenty-four kilometres from the Club premises by the shortest route and who have not been afforded Country Membership of the Club during the period of three months immediately preceding the date of their nomination. Country members shall be proposed in writing by a financial member of the Club who is eighteen years of age or over, in a form setting out that the person being proposed is to the knowledge of the proposer eligible according to the rules of the Club to be elected a Country Member.The period of Country Membership shall not exceed one calendar month.
Country Members shall be entitled to the full privileges of the Club save and except that they shall not have any right, title or interest in, or to any property of the Club; nor shall they take or hold any office or vote at any election or meeting of the Club; nor take part in any league or association matches.
5.1.9 HONORARY
Honorary Membership may be extended to:
i) The Mayor of the City of Canning .
ii) The Club Patrons and Vice Patrons.
iii) Nominees of Club and Divisional Sponsors.
iv) Members of affiliated sporting bodies visiting the State.5.2 ADMISSION TO MEMBERSHIP
5.2.1 APPLICATION
Any person who desires to become an Ordinary, Junior, Social, Life, Family or Half Family member of the Club, shall complete an application form and deliver same to the Manager of the Club. Such an application shall be signed by the applicant and also by a proposer and seconder both being financial members of the Club, other than Junior or Honorary members, and be accompanied by the appropriate nomination fee.
Further, the names and addresses of persons proposed as members of the Club shall be displayed in a conspicuous place on the Club premises for a period of at least seven days prior to their election and an interval of not less than fourteen days shall elapse between the nomination and the election of a member.5.2.2 ELECTION
All members other than Country, Temporary, Honorary and Honorary Life members shall be elected by a three-fourth's majority of the Board of Management present and voting on a date to be notified and a record shall be kept by the Club of the names of the members present and voting on such days. Once applicants have been elected and have paid the subscription, they shall become financial members of the Club and shall be entered in the register of members and further, on election the Manager shall notify them of such within fourteen days and shall supply a printed copy of the Constitution and/or Rules on demand.No persons to be elected as provided in this clause shall be entitled to exercise any of the privileges of the club unless and until they have paid all subscriptions payable by them upon their election and if they shall not within two weeks of their election make all such payments, their election shall be null and void.
5.2.3 MEMBERSHIP FEES
The annual membership fee for members shall be such amount as may from time to time be determined by the Board of Management but in any event shall not be less than the sum of two dollars per annum and furthermore the Board may make a levy on all members or any special class of members to meet any particular expense incurred or to be incurred.The Board of Management may at any time review the financial position of any member and may extend the time for payment of fees or suspend, cancel or otherwise deal with fees or levies.
5.3 VOTING RIGHTS OF MEMBERS
All financial members of the Club other than Junior, Temporary, Country and Honorary members, shall have the right to take or hold any office in the Club and to attend and vote at General Meetings of the Club and to participate in Postal Ballots for the election of Board Members.5.4 PRIVILEGES
The rights and privileges of every member shall be personal to themselves and shall not in any manner be transferable by their own act or through any other person on their behalf or by operation of the law. No person shall be entitled under these rules to derive any benefit or advantage from the Club which is not shared equally by every member.Country, Temporary or Honorary members shall have the right to attend and vote at General Meetings of the Club and to participate in ballots for the election of Board Members.
5.5 DUTY
It shall be the duty of all members to observe and comply with the provisions of the Liquor Act 1988 and its amendments.5.6 DISCIPLINE OF MEMBERS
The Board of Management may expel or otherwise deal with any member convicted of an indictable offence or guilty of wilfully infringing the rules of the Club, or of conduct prejudicial to the interest of the Club.
Any member suspended by the Board of Management shall not be permitted to participate in any election for the Board of Management which may take place during the term of suspension.
5.7 CESSATION OF MEMBERSHIP5.7.1 RESIGNATION
A member shall cease to be a member upon receipt by the Club of his/her written resignation.5.7.2 NON PAYMENT OF FEES
A member shall cease to be a member if on the expiry of the term of membership, the membership renewal remains unpaid for a period of sixty days. In extreme circumstances the Board of Management may, by resolution defer cancellation of membership.
6 MEETINGS OF MEMBERS
6.1 GENERAL MEETINGS
An Annual General Meeting shall be held once during each calendar year in accordance with this part of the Constitution. All other General Meetings of members shall be Extraordinary General Meetings.6.2 TIME AND PLACE OF ANNUAL GENERAL MEETINGS
The Annual General Meeting shall take place on such a day and at such a time as the Board of Management shall decide except that the Board shall hold each Annual General Meeting not more than fifteen calendar months after the date of the preceding Annual General Meeting. The Annual General Meeting shall take place within reasonable proximity to the Clubhouse6.3 PERIOD OF NOTICE OF ANNUAL GENERAL MEETINGS
Notice (given in accordance with the provisions of the Constitution in relation to Notices) of the Annual General Meeting shall be given at least thirty days before the date of the Annual General Meeting and in the event that Special Business is to be transacted a further notice shall be given at least fourteen days before the date of the Annual General Meeting.6.4 METHOD OF NOTICE OF ANNUAL GENERAL MEETINGS
Members who have registered their email address with the Sports Club may be advised of Annual General Meetings, Extraordinary General Meetings and any other matters by email and all other members shall be advised by Public Notice or via the Sports Club notice board
6.5 BUSINESS OF ANNUAL GENERAL MEETINGS
At the Annual General Meeting, business shall be transacted in the following order:
- Recording of apologies;
- Reading and confirmation (by resolution) of the Minutes of the previous Annual General Meeting.
- Reading and confirmation (by resolution) of the Minutes of all Extraordinary General Meetings (if any) since the previous Annual General Meeting.
- Business arising from the previous Minutes;
- Reading of a Report of the President of the Club on the activity of the Club for the previous year.
- Reading and adopting the Annual Financial Statements and Auditor's Report for the period under review;
- Declaration of election of President;
- Declaration of election of members of the Board of Management;
- Election of Patron, Vice Patrons and Auditor;
- Any Special Business of which prior notice has been given in accordance with Clause 6.11 and which was included in the notice calling the meeting.6.6 EXTRAORDINARY GENERAL MEETINGS
The Board of Management may, and upon written requisition of 30 members of the Club shall by fourteen days prior notice convene a General Meeting of members of the Club to conduct the business stated in the requisition (upon a requisition) and in the notice convening the meeting.6.7 QUORUM OF GENERAL MEETINGS OF MEMBERS
A quorum at the Annual General Meeting and at any Extraordinary General Meeting shall be fifteen members present.6.8 PROCEDURE IF NO QUORUM
If within thirty minutes from the meeting time appointed, no quorum shall be present:-
6.8.1 At the Annual General Meeting or at an Extraordinary General Meeting convened by the Board of Management, it shall be adjourned until the same time on the same day of the following week, at which adjourned meeting no quorum shall be necessary.6.8.2 At any Extraordinary General Meeting convened upon a requisition of the members, then it shall lapse.
6.9 CHAIRPERSON POWERS
The Chairperson of all General Meetings of members shall:-6.9.1 Have a casting vote (in addition to his/her own vote) in the case of an equal number of votes;
6.9.2 Decide the order of business (other than as is set out in the Constitution);
6.9.3 Decide all points of order,
6.9.4 Decide on the method of voting.
6.10 VOTING AT GENERAL MEETINGS
Any resolution at an Annual General Meeting of members other than Special Business, shall be carried by a simple majority of those present in person and entitled to vote and voting; or persons who have lodged their vote either electronically or in a ballot box at the Sports Club after Notice of the Annual General Meeting and at least 48 hours prior to the time of the meeting of Members. In the case of Special Business, any resolution shall be carried by a three-fourth majority of those present and entitled to vote.6.11 SPECIAL BUSINESS
Any business at a meeting of members, other than that normally transacted at an Annual General Meeting (Section 6.5) of members, shall be deemed to be Special Business, notice of which shall be given in writing to the Club not less than 14 days prior to the date of the meeting.6.12 EVIDENCE OF PROCEEDINGS
Minutes of the proceeding of every General Meeting (Annual and Extraordinary) shall be entered and kept in a Minute Book or paper-based File and such Minutes when signed by the Chairperson shall be conclusive evidence that the proceedings minuted therein were regular and actually took place as minuted at a meeting duly convened and held and shall be binding on all members of the Club.6.13 ABSENTEE VOTES
Every financial member shall have the right to make and Absentee Vote at Annual General Meeting for all matters except for Special Business. Absentee votes may be made on the form provided by the Club for that purpose either electronically or in a ballot box that is accessible at the Willetton Sports Club during the hours is it open for the period between the Notice of the Annual General Meeting and up to 48 hours prior to the time of the meeting of Members.6.14 RETURNING OFFICER
In the event of the Chairperson requiring a ballot, he/she shall appoint no less than two returning officers to carry out and declare the poll.
7 BOARD OF MANAGEMENT
7.1 COMPOSITION OF THE BOARD
The Board of Management shall consist of six (6) financial members of the Club. This number shall not include the President. The Board of Management shall be elected in the manner provided in clause 7.3.7.1.1 For so long as any person is employed in an administrative capacity by the Club or any Division of the Club, whether on a permanent, part-time or casual basis; such person shall not be eligible to nominate for the position of President or for a position on the Board of Management. For the purpose of this rule, the term "employed in an administrative capacity" shall not refer to employment which relates solely to sporting activities of the Club or a Division.
7.1.2 At any one time, any one Division of the Club shall only be permitted to have a maximum of two members of the Division occupy the position of President or as a member of the Board of Management of the Club.7.2 OFFICE BEARERS
The following office bearers of the Club shall be elected by the Board from amongst their number at the first meeting of the Board following the Annual General Meeting:-
• The Vice President
• The Financial Controller7.3 ELECTION OF BOARD MEMBERS
7.3.1 Board members shall hold office for two years
7.3.2 Board members retiring shall be deemed to have retired before the meeting for the purpose of the election but for all other purposes shall be deemed to hold office until the end of the Annual General Meeting or until new candidates are declared which ever is later.
7.3.3 At least thirty days prior to the Annual General Meeting, the Board of Management shall call for nominations for those positions which are to become vacant.
7.3.4 Nominations must be from financial members, other than Junior, Country, Temporary or Honorary members on the prescribed form issued by the Board of Management and be received by the Club at least 14 days prior to the Annual General Meeting.
7.3.5 Nominations must be proposed and seconded by financial members and signed by the nominated person signifying their willingness to serve on the Board. Furthermore, each nominee shall provide a brief personal profile to support the nomination.
7.3.6 In the event that there shall be more nominations than positions becoming vacant, the Board of Management shall cause a ballot to be undertaken, including Absentee Votes, from amongst financial members entitled to vote and who are registered as members thirty days prior to the date of the Annual General Meeting.
A ballot paper upon which all nominated candidates shall be listed in balloted order shall be made available at least ten days prior to the Annual General Meeting. All members eligible to vote under Section 5.3 of the Constitution shall have a resume of each candidate mailed electronically, or may collect a copy from the Sports Club during the hours is it open.
7.3.7 Voting material will be posted at the Sports Club, on the Willetton Sports Club website and mailed electronically to Members who have lodged their email address, or any subsequent official publication of the Club.
7.3.8 All ballot papers including Absentee Votes, returned and lodged within the prescribed time stipulated on the said ballot and in the nominated place, shall be included in the ballot count.
7.3.9 For the purpose of determining the ballot, a member shall vote for the full number of candidates required to be elected. A member shall so vote by indicating by an “x” against the names of those candidates he/she wishes to elect. A ballot paper which does not comply with this requirement shall be null and void.
7.3.10 The Board of Management shall appoint a returning officer and two assistants who jointly will have the absolute discretion to disregard any discrepancy in procedure which they shall regard as insubstantial. Upon completion of the election, they shall convey the results for declaration at the Annual General Meeting. In the case of an equality of votes, the meeting shall determine the candidate to be elected by secret ballot.
7.4 CASUAL VACANCIES
In the event of a vacancy occurring prior to the normal retirement date of that member the Board may if it so determines appoint a replacement who shall serve the remaining term of the retiring member.7.5 TERM OF OFFICE
Each retiring member of the Board shall be eligible for re-election to the Board.7.6 PRESIDENT
The Club President shall also be the Chairperson of the Board of Management and shall be elected by members of the Club who are entitled to vote for a period of two years provided that no person shall be eligible to hold office of President for any period exceeding three consecutive terms of office.Nominations and elections shall be conducted in accordance with procedures adopted for the Board.
In the event of a President resigning during a term of office for any reason, the Board shall elect a new President to serve until the next election of Board members.
7.7 BOARD MEETINGS
The Board shall meet at such time as it shall think fit, provided that the maximum period between meetings shall not exceed sixty days.7.8 CALLING OF MEETINGS
Notices of Board Meetings specifying the business to be transacted shall be conveyed to all Board members within a reasonable time.7.9 ATTENDANCE AT BOARD MEETINGS
A member of the Board who fails to attend meetings on three consecutive occasions without satisfactory explanation shall forfeit his/her seat on the Board.7.10 QUORUM AT BOARD MEETINGS
Four Board members including the President, shall form a quorum at any meeting of the Board.7.11 DISCLOSURE OF INTERESTS
Any Board member with a pecuniary interest in any particular matter before the Board shall declare the interest and shall be precluded from voting on that matter.7.12 DIVISIONAL CHAIRS
The President of each Division or a nominee, may attend any monthly Board of Management Meeting on a non-voting basis.
8 MANAGEMENT OF THE CLUB
8.1 BOARD OF MANAGEMENT
The Board shall manage and control all of the business of the Club except that which in accordance with the Constitution shall be dealt with by the General Meetings of the members.8.2 POWERS OF THE BOARD
The Board may exercise all of the powers exercisable by the Club under the Constitution.8.3 BY-LAWS
To make, alter and repeal by-laws not inconsistent with this Constitution regulating the use and management of the Club premises, the admission of members and the conduct of the Club and its affairs generally.8.4 APPOINTMENT OF COMMITTEES
The Board of Management may constitute Committees, Sub-committees, Boards or other bodies under such titles or styles as the Board sees fit, consisting of such members of the Board of Management or Club members as the Board of Management sees fit, for the purpose of carrying out any function. The President or his/her nominee shall be an ex-officio member of all such groups.8.5 DELEGATION OF FUNCTION
The Board may delegate in whole or in part any power or function of the Board to any Committee or full-time executive officer of the Club.8.6 COMMON SEAL
The Club shall have a Common Seal and the Board of Management shall provide for custody of it.8.7 AFFIXING A SEAL
Any deed of instrument to be executed under seal by the Club shall be executed by having the Common Seal affixed thereto pursuant to a resolution by the Board of Management so to do in the presence of two members of the Board of Management and if the Board of Management so decide, such full-time executive officer of the Club as the Board of Management may appoint for that purpose, who shall all attest the affixing.8.8 ACCOUNTS
The Board shall cause records of account to be maintained of the financial transactions of the Club in a manner that shall present a true and fair view of the Club's financial affairs.8.9 ANNUAL ACCOUNTS
The Board shall cause a Statement of Income and Expenditure and Balance Sheet to be prepared at the end of each Club year and present same to the Annual General Meeting and shall attach the report of the Auditor to the accounts when tabling the same at the Annual General Meeting.8.10 LIQUOR LICENSE
The Board of Management shall apply to the Licensing Court of Western Australia for a Club License authorising the Club to sell and supply liquor to its members and its guests upon the premises lawfully occupied by the Club in good faith having appointed an “Approved Manager” for that purpose.8.11 COMPLIANCE WITH LIQUOR LICENSING ACT 1988
8.11.1 Any member of the Sports Club shall be at liberty to invite guests to the Club, but the number of guests shall not exceed the maximum number as contained in Section 48(4)(b) of the Liquor Licensing Act 1988.
8.11.2 “The Club shall keep an up-to-date register of members in respect of each class of membership. This register must be continually available for inspection at the club premises.”
9 DIVISIONS
9.1 CREATION AND DISSOLUTION
The Board shall have the power to create recreational Divisions of the Club and to formulate rules governing their conduct and further it shall have the power to disband Divisions which are no longer achieving the objects of the Club or for any other reason which the Board may deem pertinent provided that no decision to create or disband a Division shall be taken until delegates of Divisions shall have met to consider such proposal.9.2 REGULATIONS
The Board of Management may from time to time make and rescind alter, modify or add to regulations in respect of the whole or any part of the conduct or activity of the Club provided that no decision to take such actions shall be taken until delegates of Divisions shall have met to consider such proposals.9.3 INVESTIGATION OF A DIVISION
The Board of Management may as it sees fit, direct an investigation of any part or all of the activities of a Division. Such person or persons appointed for the investigation shall have full access to all records, bank accounts and documents of the Division.9.4 ASSETS OF DIVISIONS
All assets of Divisions shall be registered in the name of the Club and upon dissolution of any Division, the whole of the assets of such Division shall remain in the control of the Club.9.5 MANAGEMENT OF DIVISIONS
Divisions shall be managed in accordance with the regulations and procedures determined form time to time by the Board of Management.9.6 DELEGATES’ MEETINGS
The Board of Management shall convene meetings of delegates of Divisions from time to time, provided the maximum period between meetings shall not exceed four months.
****************
This amended Constitution was adopted by a Annual General Meeting of members on May 30 2007
NEW EMAIL ADDRESS
willettonsportsclub@bigpond.com
Correspondence to all divisions may be addressed to the Club.